Video Planning Resources

A lot of work goes into creating a video. In order to do so efficiently, we recommend taking the time to plan your video thoroughly. Not sure where to begin? We can help! Although the process can be intimidating at first, we've put together some resources to help get you started. Read the information below and download the forms, then bring them with you to all pre-production meetings with the eLearning Media Pro team.

The steps needed to create your video depend on the complexity of what you want. Videos like student presentations may not take a lot of editing and have a quicker turn around time, but if you want a promotional video for your department, event coverage, or something completely out of the box, pre-production goes a long way. Pre-production meetings allow us to plan multiple filming dates, determine special editing requirements, and create custom graphics; the bread and butter of your custom video concept. The entire production process can take anywhere from a few weeks to a few months, depending on the complexity of the video. Planning ahead for production can save a lot of time in the long run, meaning your video gets completed faster.


The first step of the process is filling out the Pre-Production Questionnaire. Whether you know exactly what you want or just have a rough idea, these questions are designed to help us determine the starting point and scope of your project. Once a concept is developed, we can move on to writing the script.

  • This questionnaire will provide us with a more detailed idea of the layout of the video. If you're not exactly sure how you want the video to look, fill out this form and print it. We will schedule a time to meet with you to go over it.
    Pre-Production Questionnaire


The next step is writing a script. Use these templates to help you start writing a script, or work directly with the Media Pro team to write one. Once a script is written, we can proceed to production.

  • Dialog for videos gets written in the script, along with video and audio cues.
    Script EXAMPLE
    Script Template
    Click here to see detailed guidelines for making a script.

Pre-production and Storyboarding

During the pre-production phase, specific approaches and resources are identified. As a part of the pre-production process, a storyboard can be created to help determine which shots need to be captured. 

  • Storyboards provide visual representations of each camera shot and how they should match up with the dialog in the final product. Images or drawings fill the large boxes while descriptions or dialog supports them in the lines below. The large boxes typically contain hand-drawn sketches of the scene.
    Storyboard EXAMPLE
    Storyboard Template 



This step can can vary in length from a few minutes to a few months depending on the project. For videos containing multiple speakers and/or b-roll (supplemental footage that helps tell the story) multiple shoots may be necessary.  


Graphics and Music

Certain projects may necessitate the need to purchase or create graphics. These may be static two-dimensional graphics or three-dimensional graphics with movement. These graphics can be created in-house or purchased from a stock media library. Purchased graphics must be paid for by the department that requested the video. If graphics are created in-house, there will not be an additional fee, but it may lengthen the production timeline. These are important factors to keep in mind when working with the Media Production team. 

Music is a fundamental element in many videos. It provides emotional identity and impact. Media Production has a large collection of music tracks that can be used free of charge, but in some cases music may need to be purchased. Purchased music must be paid for by the department that requested the video. 



The elements have been gathered, and now it's time to assemble them. Editing is about more than just assembling video clips and audio on a timeline. A good editor instinctively knows how to arrange the elements to convey the strongest message or tell the most compelling story. 

The first step in this process involves capturing the footage and converting it to digital format. This process happens in real-time and can be time consuming. Once the footage is converted into a workable format, the editor goes through the footage and identifies clips that may work in the piece. At this point, a rough cut is assembled.